MINUTES OF THE 5th A.G.M.
THE STEAM CAR CLUB OF GREAT BRITAIN LTD
HELD AT
COVENTRY TRANSPOT MUSUEM, COVENTRY CV1 1PN.
ON SATURDAY 24TH FEBRUARY 2007.

Coventry Transport Museum

Welcome:
The Chairman, Bill Rich, opened the meeting, welcoming members. Bill asked members to stand for one minute's silence for members who had passed away during the last year. The names include Neville Young, Reg Parsons, Major Geoffrey, Melvin Barrett and Bill Lowe.

Apologies:
Basil Craske, Terry Fry, Lady Gretton, Edward Goddard, Stuart Gray, Gareth Jones, John Liming, Nick Trahearn, Peter Turvey, John Tilly and David Webster.

Minutes 2006:
Minutes were circulated among members, and agreed as a correct record. Proposed David Goddard, Seconded John Hill.

Matters arising:
Honorarium to be continued to Joy Davies, Secretary and Jeff Theobald, Editor/Archive Officer. A sum of £500 to be given, again to be reviewed annually. Proposed Gerry Stoneman, Seconded Richard Pink.
Also a one off payment to be made to Ben Blood of £200, Jeff and Joys Computer Adviser, for all the hours he has helped with the club's computers. Proposed Bob Dyke, Seconded Peter Lumsden.

Election of Officers:
Officers of the main committee to remain the same Chairman Bill Rich, Vice Chairman Bob Dyke, Secretary/Treasurer Joy Davies, Editor/Archive Officer Jeff Theobald, Authentication Officer Arthur Thomson, Technical Committee Peter Williams, David Goddard, John Goold and Justin Goold, but with an additional position of Minutes Secretary Sally Ann Dod to assist the Secretary Proposed by Joy Davies, Seconded Peter Williams. Unanimous vote.

Chairman's Report:
Bill Rich informed the club of the very successful year with steam cars taking part in events in USA, Melle Germany, Esen France. Bob Dyke took a trip Germany and continued to Normandy. Les Nelson's team in the Cotswold. Lady Gretton at Stapleford. Five steam cars were used for the marriage of Edward Goddard to Vicky Cole. The large Irish Tour organised by Tommy and Siobhan Dreelan, and then back to home turf where some attended the Great Dorset Steam Fair before going on the tour around the New Forest where 20 cars attended a glorious week. The London to Brighton Run in November also provided us with the best weather for our cars for years. Bill thanked Ray Clark's team for providing a welcome stop for Coffee and snacks. It is amazing how much the club members have done over the last year with steam cars attending many events, Bill apologised if he had not covered all local events. Bill informed the members that we have obtained £1000 from "The Energy Trust Fund" to provide a magazine to colleges and university for their library archives. This is in the stages of asking who would like a copy but to date the response has been poor. Bill then went on to thank Jeff for his hard work in producing such a wonderful magazine and his work on the web. Well done Jeff, and also thanked Joy for all her hard work and support during her third year as club secretary.

Secretary/Treasurer's Report:
Joy informed members that it had been an exciting year, with our accounts looking reasonable at the end of October showing just over £10,000 mark which is up on last year. Membership is holding at 350 at the end of the year but we are loosing some money on the exchange rates from dollar to pound.
We have had representation in the Midland Model Engineering Exhibition and thanks to Peter Stevenson we obtained a cheque for his efforts donated to the club of £50 plus revenue from the magazine's he has sold, we also gained two new members through this show. We have also obtained funds of £700 for advertising and selling magazines and binders etc from Bob Dyke travelling around the country and Europe, to assist to keep the fund balanced. Joy thank all those on the committee who have assisted her in the last year but a special thank you goes out to Gerry and Ann Stoneman for allowing her to use their office when Joy did not have one, while moving house. Joy informed the members that John Hill has been assisting the committee with a plaque for your cars. We have some samples, retail price will be £15. Joy thanks John on behalf of the committee.
The NTET meetings were attended by Diana and Edward Goddard and the only major item is they are currently re-addressing is their "code of practice". The FBHVC have had the result of the survey published and also they have published a "Guide for users of historic vehicles" which is available to members on our website follow the links to the FBHVC. Those requiring printed version please contact Joy. The FBHVC were able to assist the club with two queries
§ All steam cars under the current road traffic act require an MOT.
§ How were NTET obtaining Commission from insurance organisations Why Can't we?
Joy was informed by FBHVC that new regulations had come in force Jan 2006 which would prohibit this form of income. Peter Williams addressed the floor informed all "That the word commission required a licence and recommendation could be used to provide income"
Joy also informed the members that Footman and James Insurance Company, were insisting that to be insured by them you were also required to be a member of the NTET. Joy informed all that she was trying to resolved this issue for some members as Footman and James have now sent a draft out to all staff informing them if you are a paid up members of the Steam Car Club of GB Ltd this will be sufficient because we are affiliated to NTET. Joy is waiting the official letter to cover this problem.
Joy has also been in contact with a company called Walker Midgley, Tony Wood 0114 2502770 to see if they can provide members with insurance on Steam Cars, which will provide members with a larger list of Insurers. Joy has at present James Campbell Insurance, 01730 817049 Footman and James Trevor Keefe 0121 5616219 and Aon no contact number on file so if some one could update the secretary's records it would be appreciated. There would be four insurance companies on file but offered members an opportunity to provide more.
The e-mail reminders did not go as well as Joy had expected because of internet connection problems the club is still trying to overcome these problems any one needing to contact me please place SCC in the beginning of your subject line to joysteamcar@yahoo.co.uk to avoid going into the spam section and if you have not heard from me for a few days please ring or use the snail mail system.
Future events are being advertised on the web and in the magazine but Joy have had correspondence regarding two events which the club would like some assistance with the first is April 2008 Camborne Trevithick Day. Could the Club organise a car tour similar to the one in 2001 and attend the Sunday road run at Camborne from Charlie Daniels. Bob Dyke offered to do this event.
July 2009 Sky Sheppey celebrating the Centenary of British Aviation 1909-2009 leaflets available John Carter www.eastchurchpc.kentparishes.gov.uk 01795 880790
Joy Davies asked if there are any questions about the accounts. There were no questions. Accounts were proposed by Diana Goddard, Seconded Peter Cookson.

Auditors:
For 2008 James Holyoak & Parker Charted Accountants, Proposed Bob Dyke, Seconded Peter Cookson.
Due to the exchange from dollars to Great British Pounds Diana Goddard proposed raising USA subs to $50 this was Seconded by John Waynham.
Joy had been asked for a Junior Membership price £10. Proposed Richard Hounslow Seconded Gerry Stoneman. The floor asked the committee to look in to the legal implication of a junior membership draft forum would be produced. Proposed Les Nelson Seconded Diana Goddard.

Editor/Archivist Officer's Report:
Jeff Theobald said that he had enjoyed editing the magazine and asked members to continue providing photo's even if only accompanied with small article. He would also like pictures of workshop projects, annual running repairs, etc. This will enable other members to see the workings and not only our prestigious cars beautifully gleaming in show conditions. The Web Site has provided the club with extra medium and has 250,000 hits in the month. The database for the USA provides us with counter for education hits but sadly this facility is not available to UK hits. Jeff also reported that two cars had been sold via the web site and donations were on the way to club funds. Plus there were a steady stream of new members from hits on the web site. Jeff reported that the secretary's computer was having some difficulty and it was agreed to provide upgrades for the clubs computer where necessary.

Authentication Officer's Report:
Arthur Thomson informed us he had successfully competed his third year and pointed out that he endeavour to help members with favourable import duty rates for genuine historic steam cars and also support members applications for either obtaining their original registration number, or suitable age related one. This year has seen 6 cars so far and there were 3 to be evaluated in the coming year. Arthur then went on to remind members of the good work of the FBHVC which the club is affiliated to. They do a lot of work in Brussels regarding emissions, daylight running lights and other regulations and pointed out that their "Drive it day" is on Sunday 22 April 2007 near Swindon - Wantage is the main event but members are welcome to do their own day local to them.

Code of Practice
Bill Rich asked Peter Williams to come forward and give details of the current situation on the "Code of Practice" Peter Williams informed all members that there were two forms of insurance at present; Road Traffic insurance, which is required by the Road Traffic Act and Engineering Policy to provide cover for Boiler inspection Fragmentation Scheme, this was disbanded. We have about 80% of inspections done to our vehicles by independent inspectors, which the NTET 15 years ago got in touch with 4/5 organisations to write Steam Insurance policy. Footman and James became almost preferred supplier of this policy. "Assumed ownership of policy" and rate of the policy had a clause that outside NTET rate was higher. Last year the NTET asked Aon to stop issuing discs, this company has now taken over Footman and James. There is a meeting on Tuesday 27th February 2007 where the NTET is hoping that all affiliated clubs are treated the same as the NTET. It was asked of the floor if a member who knows about insurance to come forward to write a policy specifically for Steam Cars. NFU can offer the same service. Alun Griffiths informed that his insurance was with Richard Eastman, which claims totally covered and gets a disc. Tom Brogden informed he uses James Campbell also provides discs. Peter Williams advices all members to check their wording of the policy. Gerry Stoneman informed it must include Steam Escape liability. Peter Williams then informed the floor that obligation to carry a disc was voted on in 2005 and 2006 this was to take responsibility away from organiser of events. John Hill asked if it was possible to have alternative system to NTET and on the current rules alternative documents can be shown Gerry Stoneman informed if the Club was affiliated to NTET then the insurance can issue the disc being the importance of the STEAM insurance.
Chairman then asked
§ Pay money get Disc
§ Run own disc system
§ Join up with SBA under their Scheme
§ Committee to write to NTET to go to NTET disc events
John Hill corrected the Chairman that he had not suggested to sign up to SBA scheme but to find a way of doing a similar disc system. David Goddard who had organised lots of tours said the easiest way was to have a disc, Gerry Stoneman agreed. Alun Griffiths asked why members can't choose a company that issue a disc. Peter Williams informed members "legally we don't need to insure steam as we are not using for work and reward" but morally we do! It was proposed by Ann Stoneman "That every car carries a Disc" and Seconded Diana Goddard the vote was 22 yes 4 against 4 abstained.
The discussion then carried on regarding the document of "Code of Practice" that was posted out last year after the work done by the Technical Committee (Bill Rich, Peter Williams, David Goddard, John Goold and Justin Goold) this was then discussed with Peter Williams informed the members that the documentation would be a guide which would be amended when legal implications and experience dictates It was discussed that the document would include that all tours entrants will also have a Insurance Disclaimer to signed plus vehicles to display the disc.
All additional changes would be addressed to the Club Secretary to be forward to Technical Committee.
As the document is a working document it is to be placed on the Web in a PDF file for members to view and once updated this will be the only copy available. Proposed Diana Goddard Seconded Les Nelson and voted in unanimous.

Tours 2007:
West Country Tour by Gerry and Ann Stoneman.
Norfolk Tour by Basil and Vicky Craske.

Tours 2008:
Trevithick Tour by Bob Dyke.
Cardigan Pembroke Tour Joy and Haydn Davies.

The meeting was then closed at 4.55 pm and followed by the Raffle where a prize of a Stanley Steamer Tales by Dr Thomas W Dawson (donated by Dr Thomas himself from the USA) and thanks were given to all other prize givers. And a big thank you to Liz Cookson for selling the raffle tickets.

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